May I purchase or rent a film and use it in my class?
Most films are for home use only; however, use of such tapes is considered "fair use" in a face-to-face teaching situation. Films marked "Home Use Only" may also be placed on reserve if they are used strictly for instructional purposes and not entertainment.
Is it permissible to make a copy of a rental film in order to use it again, later?
No. That would infringe on the rights licensed to the rental agency.
May Francis Auditorium be used to show a film labeled "Home Use Only" to a class?
Yes, so long as the performance is not open to the public and is for an instructional purpose within the structure of the course. Use for entertainment is prohibited.
May a college-owned video be copied for Reserves?
Not unless permission for the copying has been obtained from the copyright owner.
May a club or other group show a film?
Not unless public performing rights have been obtained. Many film/video libraries and distributors offer the required "public performance rights" that are included in a higher rental fee.
What if a student rents a video from a video store and views it with a few friends in her dorm?
Since access to dormitories is limited to acquaintances of students, this would seem to be comparable to "home use". Getting together to watch a video in the Nut House or the Ham and Jam Pub would not be allowed as these settings are open to the general public.
May a videotape be made of a film that is out of print and/or deteriorating rapidly?
Although the film is out of print, permission of the copyright owner is nonetheless required. An exception is made for libraries to replace a work that is lost or damaged if another copy cannot be obtained at a fair price.
May copies of College-owned films be sent to off-campus students?
Yes, as long as they are used for instructional purposes by currently enrolled students. The copy must be returned when the student completes the course.
What Guidelines apply to the use of Films and Video Recordings?
Ownership of a film or video does not confer the right to show the work. The copyright owner specifies, at the time of purchase or rental, the circumstances in which a film or video may be "performed".
Use Outside of the Classroom
Video recordings that are owned by Mary Baldwin may ordinarily be viewed by small groups of students, faculty or staff. These videos may also be viewed at "home" (e.g. in a dorm room for on-campus students or personal residence for non-residential students). Viewings by larger audiences require explicit permission from the copyright owner for "public performance" rights. The Library's online catalog includes notes "Educational Public Performance Rights secured" and/or "Staunton Campus Closed Circuit Rights secured" for videos with that status. No fees for viewing a video are permitted even when public performance rights are obtained.
What Guidelines apply to the Off-Air Recording of Broadcasts?
Licenses may be obtained for off-air recording. Absent a formal agreement, the following"Guidelines for Off-the-Air Recording of Broadcast Programming for Educational Purposes", an official part of the Copyright Act's legislative history, applies to most off-air recording [from Virginia M. Helms, supra]:
These guidelines apply only to nonprofit educational institutions, which are expected to establish appropriate control procedures to maintain the integrity of the guidelines.
Certain public broadcasting services (e.g. Public Broadcasting Service) impose similar restrictions but limit use to only the seven-day period following local broadcast [Virginia M. Helms, supra].
What Guidelines Apply to the conversion of other Analog Materials to Digital Format?
The TEACH Act permits the conversion of such materials under the following circumstances:
1) the projected use of the materials to be converted complies with revised Section 110(2)
2) a digital version of the work is not "available to the institution" (i.e. the work is not already available in digital form). Analog recordings and images that are readily available in usable digital form for purchase or license at a fair price should not be digitized without permission.
Faculty and students may use recordings/images they personally digitize (for spontaneous use) only once. Retention and further use of such images by the individuals or by the educational institution requires permission. It is not permissible to scan copyrighted materials (published graphics and text) for educational/non-profit publication without crediting the copyright holder.