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Martha S. Grafton Library

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2016-2017 Collection Evaluation

In a constant effort to maintain a current and relevant collection, the Grafton librarians systematically review the library's holdings for items that no longer support the curriculum.  The librarians have created lists of items in selected call number ranges that are under consideration for withdrawal from the collection. Please see the call number boxes to the right and at the bottom of the page for more information about review dates.

Review Criteria 

Each list only contains print monographs shelved in the library stacks that meet the following criteria:

  • have not been checked out or used within the library since 1995 when our system was automated.
  • were published before 2005.
  • are not in Resources for College Libraries, a database of core resources for all subject areas.
  • are widely held per WorldCat holdings and/or are in the public domain.

​No items published from 2005 to the present are under consideration.  Titles considered core or essential works in Resources for College Libraries or other works by the authors of core works are not under consideration for deselection.  To ensure the weeding lists only contain items no one has used in the past 20 years, we analyzed each item for the number of check outs and in library uses.  You can learn learn more about the library's framework for maintaining a current and relevant collection in the Collection Development Policy.

Lists and Your Input

Each call number list has two files to give faculty a comprehensive understanding of what items are currently in our collection and which we are considering to deselect.

Weeding Lists

The Weeding List is a Google Sheet where faculty members can make any comments or recommendations that we retain the item.  The Call Number, Author, Title, and Publication Date columns are locked and cannot be edited.  If you believe that the library should retain certain volumes despite the factors listed above, please make a comment to this effect in the Comment/Suggest to Retain column in the appropriate row. 

Inventory Lists

The second link for the call number range is the full inventory list.  These were generated in January 2016 and reflect all physical books shelved in the stacks in that range.  These lists are Excel Spreadsheets.  Faculty members may also take this opportunity to suggest new titles for the library to purchase that will better support the curriculum.

Next Steps

Lists for each call number range will be posted in a staggered schedule along with the final review date for each section.  After the review date, those books that are eventually withdrawn will be sent to our partners at Better World Books. As a quick reminder, BWB will attempt to: sell the items for us and we will receive a percentage of the sale; donate to our selected non-profit, Room to Read; or recycle the books.

Guide to sheets

The Weeding Lists are Google Sheets with only items we are considering removing from the collection. The Comment/Desire to Retain column is the only column that can be edited.

The Full Inventories includes ALL books in the call number range - both items that we are retaining and those that we are considering weeding.

M - Music - Review by March 31

C - Aux. Sciences of History - Review by March 31

N - Art & Art History - Review by April 24